Every education employee should know and adhere to privacy and confidentiality regulations as stipulated in the education system or school employee handbook involved. All rules and regulations in the handbook, including laws as fair use, copyrighting and financial disclosure rules are applicable in the social media (Lauby 2010). Again all employees should not disclose or use confidential or proprietary content or that of any person in the school. For example, before posting someone’s picture in the social network one must seek permission from the person involved or even publishing in the blog the conversation that is meant for privacy. In addition, employee should not give any commentary on confidential financial information, educational performance or future education plans when not authorized. Further, employee should not cite or refer to any staff, student or parent in relation to school operations without their permission. When communicating through the social media employee should identify themselves and shun from using anonymous or false screen identifications in the education to safeguard education system and students.
Another social media policy that education employees should embrace is that they should be professional. Once they are connected in the social media as education employees, their published information is shared to their colleagues, school administration, students and as well as parents. The content published by such internet user should be consistent with their work at the education sector. Kolowich (2011) denotes that when publishing any report on conversation that is private, internal or confidential, education employee should seek permission from the department concerned and even when there is any doubt before the content is posted in the website. When engaging in the social media communication an education employee should speak in the first person. This puts it clear that the employee is speaking on him/herself and not on behalf of the education system or school, which is providing the internet site. When publishing personal information through social media, an education employee should use a disclaimer. If it has anything related with the work the he/she does or any subject associated with the kind of education offered, should use a disclaimer such as: “ The postings published on this site remains to be the work of my own and do not in any way represent those of the education or school where I am employed”. The human resource in education should ensure that when education employees are indicating any reference to the school, administration, colleague, student or parent they do it by linking back to the source if permitted to do so.
Another policy measure that the employees in education should consider is that when communicating or publishing any content in school-based website they should be aware of their association with the education. Furthermore, when identifying themselves as education employees, they should ensure that their profile and any related content are consistent with how they could wish to present them with education colleagues and students.
One should use the best judgment and analyze in mind the consequences of what is published in the social media communications. When one is about to publish something that make the slightest bit of uncomfort, he/she should review the suggestions made above and think about it in the wider perspective. If still unsure whether the publication is related to education or not, he/she should feel free to discuss with the administration first or do away with publishing it. One has the sole responsibility for anything on the blog or publishes in any form of social media and more especially when related to the kind of education offered.
Acceptable social media policy should warn Education employees to avoid using ethnic slurs, personal insults, hate speech, obscenity or engage in any conduct that would not be acceptable in the education workplace. Each employee should not conduct confidential school businesses with a student, stakeholder, parent or any other person whatsoever using personal or other social media.
Finally One should not use the school names in registering any account in the social media or use other unregistered or registered school names.
Education system should employ a technical control staff to monitor social medial publication with his employees, provide reminders and enforce guidelines in its use before getting out to the larger population.
Online Crime Malware Prevention policies
Online criminal community commonly used the social media communication applications to deliver malware design schemes that damage the education or steal confidential information. Criminals also use the media to spread rumors, false allegation about the kind of education offered by the school for their joy to see the collapse of the education system to minimize such related risks and threats, the education policy can adhere to the following guidelines that may help to reduce all the possible threats and may not help to make a comprehensive educational judgment to the employees (Kolowich, 2011).
According to Bruns, Axel, Jean Burgess et. al. (2011) Employees in education should not use similar passwords for social networking when accessing education-computing resources. They should not follow social media link pages posted by individuals or organizations not known by the user and should not download any material or software posted or advised by a group or organization not known by the user. This is intended to safeguard the employees profession in case one uses the site to publish false information.
Finally, education Employee should use security application to protect their personal publications and school social media sites. In case an employee finds any content on any social media networking that appears to be suspicious in any kind should close the page and not to go back to such pages. The technical control may think that the said employee may be the publisher of such information and stiff decision made against the employee who may be the wrong person. It would be very difficult to isolate the employee if the employee stays long on the pages that may contain the prohibited information. The above discussed policies form a basis for the acceptable use of social media tools in education set up.
In the human nature, gossiping is part of the lifestyle. When writing, publishing and sharing any information one should make sure that the information do not in any undermine the education system. For instance, a photograph may look funny to one person if taken at the office party and use it in the social media, but to others the same may be offensive if in the photograph they look dumb (Bruns, Axel,Jean Burgess et. al. 2011). Implementation of social media policy that best defines the limits of social media usage in education set up will help solve many complications associated with social media in education setup.
One should not give all the details concerning him or her if asked since one can not know the one asking for whom they may be working for and why they are asking for such details. When disclosing this information one should be aware of which information to publish at the social media network. Some information may harm one, the employer and even the third party who are the students in this case (Haefner, 2009).
In the school context if a teacher needs to text or publish particular information to a student or a group of student or vice versa, the content must be related to the school learning business. Anything beyond that is not related will be going against the social media policy in education. Human resources must remain alert on this line to ensure that acceptable social media policy is implemented.
Content published in the social media should be the one nurturing the students to be good social being and not the one the may influence them to get involved in the social crimes. The content should also be able to build the student have a strong foundation as far as education is concerned the social media use by the employee will be the one preserving the culture, promoting knowledge and not drugging any into any act that is not acceptable (Haefner, 2009).